Grants Fiscal Administrator

Grants Fiscal Administrator

BASIC FUNCTION: Work with the Staff Accountant, Development and Program Directors to manage funds from government funders (local, state, and federal). This position will assist in managing, budgeting, allocation, and reporting of approx. $2.5 million in revenue, from approximately 20 government funding streams. Ensures the accurate allocation of expenses among all grant sources, recording AR accurately and reconciliation of financials that correspond to grants.

REPORTS TO: Staff Accountant


  1. In conjunction with Staff Accountant, CFO Consultant, SVP of Programs, and Program
    Directors, ensures the compliance with all relevant regulations and grant terms: including
    review financial reports, verifies figures and information for accuracy and completeness.
  2. Responsible for directly processing all grant-related vouchers (billing)
  3. Reconciles A/R subsidiary ledger to the General Ledger
  4. Gathers the supporting documentation for processing of monthly, quarterly and ending
  5. Working closely with the Development department, including close collaboration with the
    Government Grants Writer, to prepare proposals, reports, audits, and submitting budget
  6. Masters all grant contracts and maintains updates
  7. Prepares and submits approved grant budget modifications in-line with Program Directors’
  8. Maintains relationship with funders to ensure voucher/billing compliance
  9. Monitors grant spending and communicates with Program Directors grant spending status to and ensure financial reporting goals are met
  10. Prepares updates for allocation tables for indirect expenses and revenues items as needed
  11. Analyzes, reviews and submits for approval all contract vouchers and reports
  12. Works with other departments to develop initial grant/program budgets, revisions and
  13. Oversees collection of vouchers/billings and follows-up on outstanding past-due accounts
  14. Reviews for proper recording of accounts receivable on FundEz
  15. Issues required reports on a timely basis
  16. Manages the filing system for assigned grant contracts and other grant-related fiscal records
  17. Works to make ongoing improvements in the vouchering/billing process
  18. Responsible for proving information required during grant audits and grant compliance
  19. Other duties, as assigned.


  • Bachelor’s degree in accounting or finance.
  • Experience working in nonprofit organizations, government agencies, education, public
    health, or a related field for minimum of two years, with a proven track record in accounting,
    bookkeeping and fiscal coordination.
  • Microsoft Office, FundEZ (or similar Accounting Software)
  • The candidate must be highly organized, able to effectively work under pressure, use
    independent judgment, maintain confidentiality, and produce a quality work product within
    tight time constraints.
  • Excellent oral and written communication skills, bilingual English/Spanish preferred
  • Strong interpersonal skills
  • Strong project management skills, analytical and problem-solving skills, attention to detail
    and effective management of multiple projects at one time
  • Ability to adhere to deadlines, react to unpredictable events quickly and efficiently, be
    resourceful, manage conflict and challenges
  • The position also requires the candidate to have the ability to work extended and/or evening
    hours, on occasion work weekend hours, and occasionally travel out of town for
    meetings/seminars, sometimes overnight.
  • The candidate must also be sensitive to professional ethics, gender, cultural diversities and

$47,500 – $52,500

TO APPLY: Please send resume and cover letter to

Mujeres Latinas en Acción hires the most qualified candidates without regard to any person’s race, color sex, gender identity, gender expression, age religion, disability, national, origin, ancestry, sexual orientation, marital status, parental status, military discharge status or source of income.

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